Job scheduling

Job scheduling software for trade crews on multi-day projects

Plan every task on a project, assign the right crew, and see who is where today. Fieldstream schedules the work and tracks the time against the job, so labour cost and gross margin are always up to date.

Plan the whole project

Schedule projects, not just the next call-out

Most scheduling apps are built for one-visit service jobs. Fieldstream is built for jobs that run for days or weeks with two or more people on site.

  • Break each project into tasks with dates, locations and checklists
  • Assign tasks to employees and subcontractors
  • Import task lists for large or repeat projects
  • Attach drawings, documents and default checklists to every task

See your team

Know who is where, today and next week

Switch between views to plan your people and spot gaps before they cost you.

  • Staff calendar showing each person’s week
  • Resource grid to see where crews are deployed
  • List or card view of every task
  • Directions to each site with Google Maps

On site

Your crew sees their day on their phone

Field users open the app to see their tasks, start the clock, follow checklists and take progress and completion photos. Office and site stay in touch through ChatStream, the chat inside each job.

  • Assigned tasks with addresses and notes
  • Time logged against each task
  • Photos and documents stored with the job
  • Chat with the office without leaving the job

Scheduling meets job costing

Every hour scheduled becomes job cost

Time your crew logs on a task flows into the project, so you see labour cost against the quote while the job is running, not after payroll.

  • Timesheets by employee and by job
  • Labour, materials and gross margin on the project dashboard
  • Invoices and bills synced with Xero

Built for trades with crews on site

Fieldstream suits businesses running projects with two or more people on site for days or weeks: electrical contractors, plumbing and gas, builders and fit-out, and signage and installation companies. It was built inside, and is used every day across, our own national signage, installation and billboard construction businesses.

Scheduling questions

Can subcontractors see their tasks?

Yes. Contractors get app access to their assigned tasks, photos and chat, at a lower seat price and without timesheets.

Does it work with Xero?

Yes. Invoices and bills sync to Xero, with Xero tracking categories matched to your business units.

Is Fieldstream set up for me?

Yes. Every account starts with a one-hour demo and a setup package. We connect Xero, import your data and train your office and crew.

See Fieldstream on one of your own jobs

Book a one-hour demo on Google Meet. We’ll walk through a real project from quote to Xero and show you where the margin goes. Sign-up opens once you’ve seen it.